Set up automatic time finding

For any Meeting step you have created, you can set up a time window and Introist will automatically try to find a time within that window that suits all meeting guests.

To set up automatic time finding, click the "Set availability search" button on the "Meeting time" section of your Calendar meeting step.

Activate the setting by clickign "Use availability search".

With the fields below, configure how much before and after the desired meeting time Introist can move the meeting in order to make it fit to the calendars of all guests.

Finally, at bottom you can select what happens if no time available for all guests is found within your window:

Schedule to default time - Schedule meeting at the default time set in "Meeting time" section and ignore guests availability.

Mark failing - Do not create the calendar event at all and instead mark the step failing. This way you will be aware of the problem, review the situation, and decide the most suitable action.

You can read more about the management options for active meeting steps in Managing scheduled meetings page.