> For the complete documentation index, see [llms.txt](https://docs.introist.com/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.introist.com/knowledge-base/build/workflow-steps/meetings/set-up-automatic-time-finding.md).

# Set up automatic time finding

For any [Meeting step you have created](/knowledge-base/build/workflow-steps/meetings/create-a-meeting-step.md), you can set up a time window and Introist will automatically try to find a time within that window that suits all meeting guests.

To set up automatic time finding, click the "Set availability search" button on the "Meeting time" section of your Calendar meeting step. 

Activate the setting by clickign "Use availability search".

With the fields below, configure how much before and after the desired meeting time Introist can move the meeting in order to make it fit to the calendars of all guests.

Finally, at bottom you can select what happens if no time available for all guests is found within your window:

Schedule to default time - Schedule meeting at the default time set in "Meeting time" section and ignore guests availability.

Mark failing - Do not create the calendar event at all and instead mark the step failing. This way you will be aware of the problem, review the situation, and decide the most suitable action.

{% hint style="info" %}
You can read more about the management options for active meeting steps in [Managing scheduled meetings](/knowledge-base/build/workflow-steps/meetings/managing-scheduled-meetings.md) page.
{% endhint %}


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.introist.com/knowledge-base/build/workflow-steps/meetings/set-up-automatic-time-finding.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.